We are Excited that you are interested in Joining Us in The UKraine - While AFM’s work has been in Africa since 2012 this team trip is our first step in expanding to other AreaS!

On this page you will find Information to help with your Decision and with PREPARATION including fundraising, Immunizations, Etc. Additional information will be added as is becomes available. 

+ Ukraine Fire Training Trip - August 2 - 12, 2019*tentative

Cost: $2500 Mission Costs Include: Airfare, Lodging, Meals, Transportation, Mission Supplies/Expenses, Trip Insurance/Medical, 2 AFM Golf Shirts

Additional Costs: Passport, Immunizations, Souvenirs, Additional Food

Important Dates:

* May 8, 2019:  Application & $200 Deposit Due
* April 30, 2019: $1400 due - extended to May 8th
* June 14, 2019: $900 due
* 4 Team Meetings (Tuesday's 7:30EST: to be scheduled when team is final)

Trip agenda TBD and will be provided in May.

+ Immunizations

Africa Fire Mission will strive to provide accurate information regarding immunizations required and recommended for Mission Trips. However, Africa Fire Mission is not an expert in immunizations and it is the responsibility of all team members to review and obtain needed and suggested immunizations with a medical professional prior to travel.

Participants should be up to date on all routine immunizations such as measles/mumps/rubella, diphtheria/pertussis/tetanus, polio, etc. Participants should consult with a medical professional and consult with a medical professional regarding their recommendations:

Additionally: The Center for Disease Control offers information on Immunizations: http://wwwnc.cdc.gov/travel/destinations/list

Health Departments sometimes have lower cost immunizations, however it is recommended that you call ahead to ensure that they have the immunizations that you need.

Travel Clinics such as PassPort Health can be very helpful in simplifying the process and providing expert recommendations for travel. www.passporthealthusa.com

+ Fundraising Policy

Mission Team Finance and Fundraising Policy

Purpose: Team Members which are a part of AFM's Trips are encouraged to raise funds for their trips. As Africa Fire Mission is a 501c3 we operate under the following policy for individuals raising financial support for their mission trip:


  • AFM works hard to keep the costs of short term mission trips reasonable.
  • Team Members are encouraged to raise support for their trips.
  • Check is the preferred method of payment from team members. Donations made online through paypal or everyday hero or via credit card are subject to a processing fee.
  • For donors team members solicit - team members are responsible to communicate that the name should be included with the donation, but not on the check. For tax deduction purposes the donor gifts must be made out to AFM and there should not be a gift designation on the check itself but rather on an attachment to the check.
  • It is suggested that you ask donors to make the check out to Africa Fire Mission and send the check to you so that you can track donations that are intended to be utilized for your trip.
  • If team members believe that donations may be or have been sent directly to AFM, the team member is responsible for notifying AFM of the anticipated donation and the name of the donor.
  • Use of AFM's Everyday Hero crowdfunding site will allow donors to make tax deductible donations and will allow for lower fees to AFM, donors and team members.
  • Use of AFM’s Paypal donation option is allowable, however donors need to be clear regarding the specific person or project. If the person or project is not specified funds may be designated for the general fund of AFM.
  • Use of Crowdfunding is acceptable, however funds received through crowdfunding are not tax deductible for the donor and the team member will incur any fees associated with the crowdfunding site.
  • Team members are encouraged to host personal fundraisers such as dinners or events to raise awareness about the work AFM is doing and the participants role in training in Africa
  • Once donations are received by AFM - including trip fees from team members, the donations are not refundable. Africa Fire Mission does obtain trip insurance that will allow you to recover your airfare and some other costs in the case of an emergency.
  • Team members are responsible for communicating to potential donors that if something should happen that does not allow them to travel with the team, donations will be used for other Africa Fire Mission goals and projects.
  • There will be 3 deadlines for payment of trip expenses 1) application fee and deposit 2) first payment (generally half of mission costs) and 3) second payment (generally the second half of the total mission cost). Missing a trip deadline could result in your not being able to travel with the team. The first payment may vary based on the cost of airfare.

    + Raising Support for Short Term Trips:

Philosophy: Participants in AFM’s Trips are responsible for raising their own support.. AFM team members should plan to contribute their own funds and should also involve others in raising funds. AFM trips raise awareness for AFM by expanding supporters and financial contributors.

  • Ask God first. Pray persistently
  • Ask yourself: What can you contribute?
  • Extra work
  • Fund-raisers
  • Ask others
  • Ask people who know and love you face-to-face or by phone
  • Send a letter to those who you don’t know as well
  • Ask fire department Members, Unions and Vendors
  • Host an Africa Fire Mission Fundraiser with other team members. (Contact your team leader for details on suggested fundraisers and any limitations).

+ How to write a support letter

  • Make it no longer than the front of one page, 10-12 pt. font. (sample attached).
  • Include three paragraphs answering the reader’s three main questions: Who are you? What do you want? How can I help?
  • Write in a natural and personal way, balancing the goals of Africa Fire Mission and the personal benefits of the trip. Do not over-spiritualize or exaggerate the goals of the trip; neither put too much focus on the “touristy” aspects.
  • Include a hand-written “PS” at the end. This may be the first thing the reader reads. It is a good opportunity to connect personally and convey important information.
  • You are strongly encouraged to include a color photo of yourself to help connect with the reader. Choose a close-up shot with you looking directly into the camera and hand-write a message on the back.
  • PROMPTLY send a handwritten thank-you note for all donations.
  • Follow up with a phone call or e-mail to those who do not respond.
  • All letters for Africa Fire Mission sponsored trips must include the trip Donor Card.

+ Example Support Letter

Address/Date Dear Friends and Family: I will be traveling to Nairobi Kenya on (insert date) as part of a group of firefighters from Africa Fire Mission. We will spend about 10 days in Nairobi working side by side with African Fire Departments to help improve the state of the Fire Departments in Kenya. Our team will be conducting a Fire Academy, provide community fire prevention training and support and encourage our fellow firefighters. I will be…. (talk abut the specific training you plan to provide) The work that our team will be doing will have direct impact on fire departments in Africa. I hope to… (talk about the impact you hope to see) Being able to help serve fire departments of Kenya does not come without a significant cost to each of the members of the mission team. I need to pay about $3000 to be a part of this trip. We are committed to going - would you partner with us and 1) pray for myself our team 2) consider supporting us on this mission with a financial gift to help defray the costs*. Thank you for the role you play in my life and for considering prayer and financial support for our trip. Sincerely, Kenya Team Member

PS - You can learn more about Africa Fire Mission at: www.AfricaFireMission.org and follow our team on Facebook: #AFMKenya2018 (or current year)

As per IRS requirements for tax deductible donations, contributions are solicited for this mission trip with the understanding that Africa Fire Mission has complete discretion and control over the use of all donated funds. Please make your check payable to ‘Africa Fire Mission." The memo line should include "Kenya 2016” NO WHERE should my name be written on the check. Please mail checks to my address: **__* and enclose the donation card included with this letter.

+ Press Release

We encourage you to notify your local papers about your upcoming trip. Contact robert@africafiremission.org for a Press Release that you can personalize and send to your local paper.

+ Cultural Considerations


+ Suggested Reading

  • When Helping Hurts (especially chapter 7) by Steve Corbett and Brian Fikkert
  • Multiplying Truth and Light through Community Health Evangelism by Stan Rowland

+ Training Tips - Integrating Community Health Education

Learn more about our model here - Read our CHE introduction - here TRAIN - EMPOWER - SUPPORT - ENCOURAGE


  • Plan to come along side of the Firefighters and Community Members.
  • Share your faith with the firefighters and with others.
  • Ask Questions and Assume nothing - spend time (especially the first day) getting to know the firefighters, mission partners and community member - their strengths and their challenges as well as equipment available.
  • Learn from the Firefighters and community members - remember that the African's are the experts - we are there to help grow their knowledge.
  • Limit your personal examples and US fire examples during formal training (Do share these stories during breaks and lunch time) Firefighters know they don't have what US Fire Departments have - be respectful of that. Instead ask for their examples and help them problem solve and build on their situations/struggles.
  • Photos - remember that they don't have what we have - some of the people will be coming from remote places - be careful again about sharing photos from home.
  • Avoid abbreviations or colloquialisms - if you use them explain them. NFPA, GPM’S, etc.

AFM’s Community Health Education

  • Transforming nations through the seamless combination of fire training, fire prevention, evangelism and community development
  • Development not Relief
  • Mature Leadership
  • Multiplication
  • Integration - Physical & Spiritual
  • Sustainable
  • Teaching not Doing
  • Prevention vs Cure
  • Community Ownership
  • Participatory Learning

Use the SHOWD model to reinforce concepts and to ask trainees questions First provide an example and then ask:

  • S = What do you SEE?
  • H= What is HAPPENING?
  • O= Does this happen in OUR place?
  • W=WHY does this happen?
  • D=What will you DO about it?
  • “In everything, you yourself must be an example to them by doing good works of every kind. Let everything you do reflect the integrity and seriousness of your teaching.” Titus 2: 7

+ Team Meeting Log In information

  1. Dial into the conference: Dial-in Number: (712) 775-7031 - United States Access Code: 486-629-812 International Dial-in Numbers: https://www.freeconferencecall.com/wall/486-629-812/#international
  2. Join the online meeting: Online Meeting Link: https://join.freeconferencecall.com/486-629-812 Online Meeting ID: 486-629-812

Instructions: At the scheduled date and time of the meeting, dial into the conference line. When prompted, enter the Access Code followed by the pound key. To join the online meeting, click on the meeting link listed above and follow the prompts to join the meeting. For 24/7 customer service please call 844-844-1322

+ Team Planning Meeting Agendas

Informational Meeting:

  • Mission Trip Goals
  • Travel Information/ Cost
  • Deadlines
  • Question and Answer
  • Elephant vs Mouse story

Meeting 1:

  • Orientation to Africa Fire Mission
  • Team Member Introductions
  • Passports
  • Fundraising training/policies
  • Schedule of payments
  • Instructor Cadres and Scheduled Cadre meetings
  • Relief vs Development CHE Lesson (short team teams river crossing videos 1-5)
  • Question and Answer

Meeting 2:

  • Introduction to African Mission Partners
  • State of Ukrainian Fire Departments
  • Mission Philosophy: Community Health Education (CHE)
  • Team Member Introductions
  • Community Ownership (Short Team Teams) CHE Lesson (mountain story)
  • Instructor Cadres and Scheduled Cadre meetings
  • Question and Answer

Meeting 3:

  • Mission Philosophy: Community Health Education (CHE) part 2
  • Training Goals
  • Participatory Learning (CHE Lesson) *Team Member Introductions
  • Spiritual Development/ Spiritual Warfare (Devotional Guides and Prayer Partners)
  • Instructor Cadres and Scheduled Cadre meetings
  • Question and Answer

Meeting 4

  • Team Itinerary
  • Cultural Considerations
  • Final Details - Packing/Dress Code
  • Training Tips
  • Instructor Cadres and Scheduled Cadre meetings
  • Question and Answer

+ Team Member Dress Code

We are representing American Fire Departments throughout our entire trip. We will stand out and we need to leave a positive impression if the African Fire Service is going to be viewed in a different light. We are modeling respect for the profession through what we wear.

Dress to Impress -

Teaching Days:

  • Uniform Pants, Dress Pants, or Kakis
  • Collared Shirt: i.e. AFM or Fire Department Golf Shirt
  • Closed Toed Shoes
  • If Hands on Training: Dress Appropriate to the Task including Safety Equipment.

Outside of the Hotel:

  • Men: Long Pants (jeans are fine), Shirts with Collars, nice T-Shirts
  • Ladies: Long Pants (jeans are fine), Capri’s, Shirts with Collars or Blouse (modest); Dress/Skirts -at least calf length (dress modestly)
  • Closed Toed Shoes

Fire Academy Graduation Day:

  • Dress Uniform or nicest uniform you have
  • No Hats
  • Non-firefighters - Men: Suit or nice pants/shirt. Ladies: Nice pants/shirt (modest), Dress/Skirts at least mid calf (dress modestly)
  • Every AFM Trip has a formal graduation, we need to be models of professionalism


  • Men: Long Pants, Shirts with Collars
  • Ladies: Dress/Skirts at least mid calf, blouse (dress modestly, longer skirts are encouraged)
  • Closed Toed Shoes

“Pursue righteous living, faithfulness, love and peace.” 2 Timothy 2:22

+ Packing List

It is recommended that you inventory your luggage and keep a list visible in your suitcase and a copy with you. This deters theft. Also include a note with the name, location and phone number of the hotel.

Personal Bag (kept at your feet on the plane)

  • PASSPORT (must be good for 6months after return to US, plan to carry your passport with you at all times)
  • VISA (if required prior to departure)
  • AFM Travel Information Sheet (will be provided)
  • Emergency Contact information for the US
  • Credit card and cash (money pouch recommended)
  • Basic toiletries: small hand lotion, tissues/TP
  • Basic first aid: small Neosporin and a few bandaids
  • Meds - (ie Tylenol, Sinus, Cough Drops, Imodium AD, Pepto Bismol, Cipro, Tylenol
  • Ear plugs and eye mask/neck pillow
  • Jacket/long sleeve shirt/sweater (if you’re cold on the plane)
  • Camera
  • Snacks (granola bar, etc.)
  • Entertainment (book, magazine, deck of cards, etc.)
  • Small flashlight
  • Bottled water (purchased AFTER security check)
  • EMS Gloves

Carry-on (may not be easily accessible during the flight):

  • *In event of lost baggage, make sure you can exist for a few days with carry-on only!
    • Size: Not exceed 45 inches (length+width+height), or 115 cm.
    • Color Copy of Passport
    • Clothing: something to sleep in, underwear, socks, & change of clothes/shoes
    • Small amount of anti-bacterial hand gel
    • Small towel/wash cloth (towels available at Guest House)
    • Toiletries: toilet paper, shampoo, deodorant, hair-related items, shaving items, toothbrush/tooth paste (only use bottled water to brush in Africa), contacts, dental floss, make-up, small mirror, etc
    • Clock
    • Convertor(s) for anything electrical needing plugged in (consider a powerstrip and one Convertor)
    • Spare batteries/memory card for camera
    • Extra pair of glasses, contacts, eye solutions
    • Prescription Medications (in original container)
    • Bible, small notebook, pen
    • Sunglasses
    • Checked Bag(s): Your checked bag must weigh 50 pounds (23 kg) or less and not exceed 62 inches (157 cm) when you total length+width+height. You can take at least 2 checked bags to Africa. You may be asked to take mission supplies in your second checked bag.

Personal Items:

  • Toiletries: shower soap, nail clipper/file
  • Sunscreen: Plan to wear daily.
  • Bug spray/wipes with deet: Malaria is prevalent in some parts of Africa. Plan to use daily. May also want to bring a spray to treat your clothes - recommended Permethrin Clothing Insect Repellent.
  • Meds - (ie Tylenol, Sinus, Cough Drops, Imodium AD, Pepto Bismol, Cipro, Tylenol
  • Undergarments/Socks
  • Sunday clothes (see Dress Code)
  • Training Clothes (see Dress Code)
  • Daily use/work outfits - non-work/evening outfits (can wash there if necessary)
  • Fire Department Dress Uniform or Nicest Uniform for Academy Graduation
  • Return flight outfit
  • Pajama’s/night clothes
  • Comfortable shoes and clothes for guest house
  • Work shoes with plastic bag
  • Dirty clothes bag
  • Hat (esp. for VBS recreation team)
  • More Imodium AD
  • Rain Jacket or Umbrella
  • 2nd color copy of passport, extra photo Training Items:
  • Work Gloves
  • Safety Glasses
  • Fire Helmet
  • EMS Gloves
  • Computer (at least 1/cadre)
  • Electric Plug Adaptors/Converters
  • Jump Drives
  • Clicker (at least 1/cadre)
  • Copies of AFM approved Handouts (based on projected class size)
  • Recommend but Optional:
  • Pens for Participants (see if you can get a vendor to donate)
  • Notepads for Participants (see if you can get a vendor to donate)
  • White Board/Flip Chart Markers
  • Name Tags for Participants
  • Extension Cord (1/carde)
  • Other supplies identified by lead trainer

*Africa Fire Mission will assign a team member to carry the team EMS Kit and Supplies for team emergencies.

Basic packing instructions:

  • Pack as light as possible.
  • Since you have to take off your shoes in airport security, consider wearing easy to slip on travel shoes and pants without belts for the trip there/back.
  • Leave pocket-knives, scissors and any other sharp objects at home or put them in your checked baggage.
  • Most countries now prohibit or strictly limit the size of containers with liquids, gels, aerosols and pastes (including the empty containers) during security check-in. For carry-on baggage, limit any container of liquids, gels, aerosols and pastes to a maximum size of 3.4 oz/100ml. Place all such items in a single quart-size, clear plastic, zip-top bag. You will remove your quart-size bag from your carry-on and place it in the provided bin at the security checkpoint.

+ Mission Trip Final Details

This includes important information and reminders. Please print a copy to take with you to the airport and leave a copy for your family. Leave a color copy of your passport with your family as well.

Airport Etiquette

  • Do not act excited or boisterous or draw attention to yourself. Stay calm and focused.
  • Use the bathroom before you leave the baggage claim area, you may have a long ride and there may not be bathrooms on the other side of customs.
  • Keep an eye on your carry-ons.
  • Help each other with your luggage, but once the bags you were responsible to check are retrived, proceed through customs - Do not wait for the rest of the team unless you are the last 2, then wait for each other.
  • Make sure you have ALL of the luggage you were responsible for before you leave the baggage claim area.


  • You will need to present passport(depending on the country) after you get off the plane, this can take some time.


  • Gather your luggage and assist team members in gathering luggage. If your luggage is lost, report it at the airport. Be sure to keep the receipt they give you. (we have trip insurance which will cover lost or stolen items). Ask for lost luggage to be delivered to the hotel.
  • Team Leader and Fire Department or Missions Partners will meet you at the airport after you clear customs. Generally, no one is stopped at customs.

Money exchange

  • The team leader will collect your money for exchange the first morning after you arrive.
  • Put the money you wish to exchange in an envelope with the money exchange form in bills $50 or larger and 2010 or newer, crisp bills only.
  • You can exchange more money if you need it at local ATM’s or banks (with your passport).

Packing/Baggage Reminders (see packing list) It is recommended that you inventory your luggage and keep a list visible in your suitcase, this deters theft. Also include a note with the name, location and phone number of the hotel.

Remember to bring four things:**The suitcase with team supplies - if applicable**Your personal suitcase

  • 50 lbs or less, not to exceed 62 inches length + width + height.
  • have one and only one name tag on your luggage that includes your personal address.
  • a colorful ribbon, duct tape or strap can help you easily identify it on arrival. Your smaller carry on not to exceed 45 inches length + width + height including handles/wheels. Must fit in Carry-on Baggage Check (approx. 22x14x9”). this should have a change of clothes, toiletries, etc. You can take liquids up to three oz. into the plane with you, but all liquids/gels must all fit into 1 one-quart ziplock bag in your carry-on (have this packed so you can easily remove it to place in the bin at the security checkpoint). Your personal item
  • purse, briefcase, camera bag, laptop, or bag of similar size (must fit underneath seat)
  • include meds, sleeping stuff (eye mask, neck pillow), reading material, journal, snack, and whatever you need for sleeping on the plane. Also include a color photocopy of your passport, your suitcase inventory list, and the Africa address inside.

Travel and Other Tips and Info

  • If you’re taking a phone but you don’t have an international plan, you can use facetime or facebook messanger to make calls. You can also download the app Viber or What’s App for wifi calls. Be sure to turn off cellular data so you don’t incur any unexpected charges.
  • If you would like to purchase a SIM card for your phone while in Africa - contact your US carrier prior to to ensure that your phone is unlocked. We will generally be able to get SIM cards within 24 hours of being in country - your patience with this will be helpful.
  • AFM has purchased trip insurance for everyone. This includes some medical coverage and evacuation plans should they be needed. You should also check with you own health insurance company to see what, if any, coverage they would provide to you overseas.
  • Notify your credit card companies that you will be traveling. This will help avoid any payment issues should you choose to use a credit card while traveling. Credit cards usually give the best exchange rate for purchases. You can also use ATM’s for obtaining cash.
  • Drink extra water before leaving and take every opportunity they offer for water (not soda) on the plane (8oz water per hour of travel, no caffeine). Staying well-hydrated is not only important to your health but also to recovering from jet lag.
  • Do your best to get some extra sleep between now and departure so you don’t begin the trip exhausted.
  • With sleep, the goal is to transition your body into the local time zone ASAP. To do that, you need to make every effort to sleep as much as possible during the flight across the ocean and as little as possible on the flight from Europe to Africa. You will want to stay awake the first part of the flight and sleep the second, but you need to work to do the opposite of your instincts.
  • The normal dose of a mild sleep aid can be helpful (melatonin, Simply Sleep, Tylenol PM, or Benadryl). Take this as soon as you get on the plane before the meal service. Then, as soon as they take your dinner tray, put on the eye mask, plug in the headphones, and try to sleep. Hopefully you can get 4-5 hours of sleep.
  • Then after leaving Europe, try to stay awake or limit that to an hour or two max so you’re able to sleep when we get there. Acclimating to the new time zone helps prevent sickness, give more energy for ministry, and make the trip more enjoyable.
  • Bring a jacket or sweater as the plane is often chilly during the night. Long compression socks help too.
  • If you wear contacts, you’ll probably want glasses for on the plane—the air is very dry.
  • Laundry service is available at the hotel. It will be turned around in less than and day and is inexpensive.
  • A grocery store, restaurants, coffee shops, banks and other stores should be easily accessible from our hotel. There will be time each day where you can get items you may want/need.