We are Excited that you are interested in Joining Us in AfrIca! On this page you will find Information to help with your Decision and with PREPARATION including fundraising, Immunizations, Etc. Additional information will be added as is becomes available.
+ Zambia Fire Training Trip - October 23 - November 3 2019
Cost: $3495 (estimated) Mission Costs Include: Airfare, Lodging, Transportation, Mission Supplies/Expenses, Visa’s, Meal Stipend, Trip Insurance/Medical, AFM Golf Shirts
Additional Costs: Passport, Immunizations, Souvenirs, Additional Food
* April 26, 2019: Application & $200 Deposit Due (extended to May 24th) * May 31, 2019: $1700 due * August 16, 2019: $1595 due* * 4 Team Meetings (Tuesday's 7:30EST: to be scheduled when team is final) * October 23,2019: Leave US for Zambia * October 24, 2019: Arrive in Zambia * October 25-27, 2019: Orientation to Zambia Fire Service/Mission Partners International, Final Training Logistics * October 28-November 1, 2019: Fire Training - location in Zambia TBD * November 2, 2019: Team Debriefing, Cultural experience in Zambia, depart for home
Fire training topics may include: Fire Prevention, Community Response/Basic Firefighting, Leadership Development, ARFF, Urban Search & Rescue, Tactical Firefighting, Critical Incident Stress Management
+ Kenya Social Services, CISM and Community Fire Prevention Training Trip - November 6-17, 2019
This trip will involve 3 purposes:
1) Serve Kenyan social workers, counselors and community health workers to provide advanced training, mentoring, shadowing and consultation. Training topics may include - strengthening families, trauma informed care, reducing secondary trauma. This team is especially appropriate for social workers and other social service professionals. Learn about MOHI: http://mohiafrica.org; https://mohiafrica.org/media/
2) Provide Africa Fire Mission’s Children’s Fire Prevention program in the schools in Mathare. Anyone can do this! We’ll be teaching things like STOP DROP and ROLL and Get Low and Get out!
3) Development of Psychological First Aid programs and Critical Incident Stress Management for the fire service in Kenya through a small group training and curriculum development with Kenyan Fire Service personnel.
Mission Costs Include: Airfare, Lodging, Transportation, Mission Supplies/Expenses, Visa’s, Meal Stipend, Trip Insurance/Medical, AFM Golf Shirts
Additional Costs: Passport, Immunizations, Souvenirs, Additional Food, *Safari at the end of the mission (optional)
Team Leader: Nancy L. Moore, LISW-S, LCSW, CPCC; Director of Programs and Co-Founder of Africa Fire Mission
* May 24, 2019: Application & $200 Deposit Due * June 28, 2019: $$1300 due * September 6, 2019: $1495 due* * 4 Team Meetings (Tuesday's 7:30EST: to be scheduled when team is final) * November 6,2019: Leave US for Kenya * November 7, 2019: Arrive in Kenya * November 8-10, 2019: Orientation to Missions of Hope International, Fire Department, Final Training Logistics, Cultural Experience * November 11-15, 2019: Training at Missions of Hope. * November 16, 2019: Team Debriefing, Cultural experience in Nairobi & fly from Nairobi to home or depart for Safari
- Option - 3 day 2 night Safari to Maasai Mara (includes transportation, lodging, food & park fees). Arrive in US on Novmeber 20th. *additional cost, $675 due September 6, 2019
+ Kenya Fire Training Trip - November 13 - November 24, 2019
Cost: $2995 (estimated) Mission Costs Include: Airfare, Lodging, Transportation, Mission Supplies/Expenses, Visa’s, Meal Stipend, Trip Insurance/Medical, AFM Golf Shirts
Additional Costs: Passport, Immunizations, Souvenirs, Additional Food, *Safari at the end of the mission (optional, further information to follow)
* May 24, 2019: Application & $200 Deposit Due * June 28, 2019: $1300 due * September 6, 2019: $1495 due* * 4 Team Meetings (Tuesday's 7:30EST: to be scheduled when team is final) * November 13,2019: Leave US for Kenya * November 14, 2019: Arrive in Kenya * November 15-17, 2019: Orientation to Missions of Hope International, Fire Department, Final Training Logistics * November 18-22, 2019: Fire Training - location in Kenya TBD * November 23, 2019: Team Debriefing, Cultural experience in Nairobi & fly from Nairobi to home or depart for Safari
- Option - 3 day 2 night Safari to Maasai Mara (includes transportation, lodging, food & park fees). Arrive in US on Novmeber 27th. *additional cost, $675 due September 6, 2019
Academy training topics may include: Fire Prevention, Community Response/Basic Firefighting, Leadership Development, ARFF, Urban Search & Rescue, Tactical Firefighting, Critical Incident Stress Management
Africa Fire Mission will strive to provide accurate information regarding immunizations required and recommended for Mission Trips. However, Africa Fire Mission is not an expert in immunizations and it is the responsibility of all team members to review and obtain needed and suggested immunizations with a medical professional prior to travel.
Participants should be up to date on all routine immunizations such as measles/mumps/rubella, diphtheria/pertussis/tetanus, polio, etc. Participants should consult with a medical professional and consider the following immunizations along with others recommended by your medical professional:
- Hepatitis A
- Hepatitis B
- Typhoid – oral preferred
- Yellow Fever - for some areas of Africa, the Yellow Fever immunization is required for reentry into the United States
- Menactra meningococcal meningitis
- Malaria - oral; Note: Chloroquine is NOT an effective antimalarial drug in Kenya
Obtain and bring your “Yellow Card,” which will list your immunizations, with you to Africa. If you have traveled outside the USA you may have a yellow card which lists the immunizations you have had. When you get new immunizations, take your card with you to have it updated. If you don’t have an immunization record, make sure you get one!
The Center for Disease Control offers information on Immunizations: http://wwwnc.cdc.gov/travel/destinations/list
Health Departments sometimes have lower cost immunizations, however it is recommended that you call ahead to ensure that they have the immunizations that you need.
Travel Clinics such as PassPort Health can be very helpful in simplifying the process and providing expert recommendations for travel. www.passporthealthusa.com
+ Fundraising Policy
Mission Team Finance and Fundraising Policy
Purpose: Team Members which are a part of Africa Fire Mission's Trips are encouraged to raise funds for their trips. As Africa Fire Mission is a 501c3 we operate under the following policy for individuals raising financial support for their mission trip:
- Africa Fire Mission works hard to keep the costs of short term mission trips reasonable.
- Team Members are encouraged to raise support for their trips.
- Check is the preferred method of payment from team members. Donations made online through paypal or everyday hero or via credit card are subject to a processing fee.
- For donors team members solicit - team members are responsible to communicate that the name should be included with the donation, but not on the check. For tax deduction purposes the donor gifts must be made out to Africa Fire Mission and there should not be a gift designation on the check itself but rather on an attachment to the check.
- It is suggested that you ask donors to make the check out to Africa Fire Mission and send the check to you so that you can track donations that are intended to be utilized for your trip.
- If team members believe that donations may be or have been sent directly to Africa Fire Mission, the team member is responsible for notifying AFM of the anticipated donation and the name of the donor.
- Use of Africa Fire Mission's Everyday Hero crowdfunding site will allow donors to make tax deductible donations and will allow for lower fees to AFM, donors and team members.
- Use of Africa Fire Mission’s Paypal donation option is allowable, however donors need to be clear regarding the specific person or project. If the person or project is not specified funds may be designated for the general fund of Africa Fire Mission.
- Use of Crowdfunding is acceptable, however funds received through crowdfunding are not tax deductible for the donor and the team member will incur any fees associated with the crowdfunding site.
- Team members are encouraged to host personal fundraisers such as dinners or events to raise awareness about the work AFM is doing and the participants role in training in Africa
- Once donations are received by Africa Fire Mission - including trip fees from team members, the donations are not refundable. Africa Fire Mission does obtain trip insurance that will allow you to recover your airfare and some other costs in the case of an emergency.
- Team members are responsible for communicating to potential donors that if something should happen that does not allow them to travel with the team, donations will be used for other Africa Fire Mission goals and projects.
- There will be 3 deadlines for payment of trip expenses 1) application fee and deposit 2) first payment (generally half of mission costs) and 3) second payment (generally the second half of the total mission cost). Missing a trip deadline could result in your not being able to travel with the team. The first payment may vary based on the cost of airfare.
+ Raising Support for Short Term Trips:
Philosophy: Participants in Africa Fire Mission’s Trips are responsible for raising their own support.. Africa Fire Mission team members should plan to contribute their own funds and should also involve others in raising funds. Africa Fire Mission trips raise awareness for Africa Fire Mission by expanding supporters and financial contributors.
- Ask God first. Pray persistently
- Ask yourself: What can you contribute?
- Extra work
- Ask others
- Ask people who know and love you face-to-face or by phone
- Send a letter to those who you don’t know as well
- Ask fire department Members, Unions and Vendors
- Host an Africa Fire Mission Fundraiser with other team members. (Contact your team leader for details on suggested fundraisers and any limitations).
+ How to write a support letter
- Make it no longer than the front of one page, 10-12 pt. font. (sample attached).
- Include three paragraphs answering the reader’s three main questions: Who are you? What do you want? How can I help?
- Write in a natural and personal way, balancing the goals of Africa Fire Mission and the personal benefits of the trip. Do not over-spiritualize or exaggerate the goals of the trip; neither put too much focus on the “touristy” aspects.
- Include a hand-written “PS” at the end. This may be the first thing the reader reads. It is a good opportunity to connect personally and convey important information.
- You are strongly encouraged to include a color photo of yourself to help connect with the reader. Choose a close-up shot with you looking directly into the camera and hand-write a message on the back.
- PROMPTLY send a handwritten thank-you note for all donations.
- Follow up with a phone call or e-mail to those who do not respond.
- All letters for Africa Fire Mission sponsored trips must include the trip Donor Card.
+ Example Support Letter
Address/Date Dear Friends and Family: I will be traveling to Nairobi Kenya on (insert date) as part of a group of firefighters from Africa Fire Mission. We will spend about 10 days in Nairobi working side by side with African Fire Departments to help improve the state of the Fire Departments in Kenya. Our team will be conducting a Fire Academy, provide community fire prevention training and support and encourage our fellow firefighters. I will be…. (talk abut the specific training you plan to provide) The work that our team will be doing will have direct impact on fire departments in Africa. I hope to… (talk about the impact you hope to see) Being able to help serve fire departments of Kenya does not come without a significant cost to each of the members of the mission team. I need to pay about $3000 to be a part of this trip. We are committed to going - would you partner with us and 1) pray for myself our team 2) consider supporting us on this mission with a financial gift to help defray the costs*. Thank you for the role you play in my life and for considering prayer and financial support for our trip. Sincerely, Kenya Team Member
PS - You can learn more about Africa Fire Mission at: www.AfricaFireMission.org and follow our team on Facebook: #AFMKenya2018 (or current year)
As per IRS requirements for tax deductible donations, contributions are solicited for this mission trip with the understanding that Africa Fire Mission has complete discretion and control over the use of all donated funds. Please make your check payable to ‘Africa Fire Mission." The memo line should include "Kenya 2016” NO WHERE should my name be written on the check. Please mail checks to my address: **__* and enclose the donation card included with this letter.
+ Press Release
We encourage you to notify your local papers about your upcoming trip. Contact firstname.lastname@example.org for a Press Release that you can personalize and send to your local paper.
+ Cultural Considerations
Africans are very gracious people but we want to try out their culture while we are in Africa. Ask questions and learn from the Firefighters, Mission Workers and Community Members you are working with. If you are unsure, please ask your mission team leader. Relationships are critical. Take time to “talk to an African” during down time or time that may feel unproductive.
- DO greet with a handshake (close female friends will sometimes hug and kiss each other on each cheek). Men often hold hands when walking together.
- DO grasp the right wrist with your left hand when shaking hands with an elder (it shows respect).
- DO remember that Muslim men and women may not shake hands with the opposite sex.
- DO ask questions when greeting. Appropriate questions are about the person's health, family, etc.
- DO say Hello while greeting, immediately after a handshake.
- DO learn a few words in local language. Africans usually like when guests to their country try to make an effort to speak their language.
- DO understand that Africans will sometimes use analogies, metaphors, and stories when conversing. This is to avoid bluntness. DO the same with them.
- BE Aware of the volume and tone of your voice. A loud tone can be perceived as confrontational. A soft spoken voice is better received.
- DO take cues from partner missions staff in how you relate to children (hugging, holding hands, touching heads). Always lean toward less contact if you are unsure.
- DO ask permission before photographing someone. FYI, taking pictures of people on the streets from the bus can elicit a strong, negative reaction.
- DO be aware that people may approach you begging for money—DO NOT give them money.
- DO NOT pet, hug, kiss or even touch any animal in Africa (dogs, cats, chicken, pigs, goats, etc.).
- DON'T kiss or hold hands in public.
- DON'T show anger or strong emotion in public. In African culture, displays of anger means mental instability.
- DON'T talk about or discuss alcohol in public. For many Africans alcohol is highly looked down upon. Keep discussion of alcohol limited within the team.
- DO behave formally when dining with Africans.
- DO wash your hands before and after eating
- DON'T use your left hand while eating.
- DON'T expect beverages with your meal (rarely occurs with teams, but can in some settings). Some Africans believe it's impolite to drink and eat at the same time. In those cases, you will probably be served a drink afterwards.
- DO finish everything off your plate. It's not necessary, but it's a polite thing to do.
- DO tip service people. Note: we will collect money to tip our driver and hotel staff at the end and give it in one amount. Suggested amounts:
- baggage porters = 50-100 Kenyan shillings.
- waiters = 50-100 Kenyan shillings per meal.
- hotel room staff = 50 Kenyan shillings per day
- DON'T give or receive gifts with the left hand. Use the right hand only, or both hands for larger gifts.
- DO expect to barter. In general, asking prices can be jacked up 3x the value.
- DON’T pay more than you want to pay. Bottom line. Be willing to walk away.
- DON’T let someone put something in your hand to pressure you to buy it.
“All who trust in God will devote themselves to going good” Titus 3:8
+ Suggested Reading
- When Helping Hurts (especially chapter 7) by Steve Corbett and Brian Fikkert
- Multiplying Truth and Light through Community Health Evangelism by Stan Rowland
+ Training Tips - Integrating Community Health Education
SUSTAINABLE - COMMUNITY OWNERSHIP - TRANSFORMATION
- Plan to come along side of the Firefighters and Community Members.
- Share your faith with the firefighters and with other partners.
- Ask questions and assume nothing. When you ask questions, allow time to respond – just as we are adjusting to accents, they are adjusting to ours. Also, in many cultures students are taught to listen and not ask or answer questions- if you really want an answer – WAIT for it!
- Relationships are important - Spend time (especially the first day) getting to know the firefighters, mission partners and community member - their strengths and their challenges as well as equipment available.
- Learn from the Firefighters and community members - remember that the people we are serving's are the experts - we are there to help grow their knowledge.
- Limit your personal examples and US fire examples during formal training (Do share these stories during breaks and lunch time) Local Firefighters know they probably don't have what your department has - be respectful of that. Instead ask for their examples and help them problem solve and build on their situations/struggles.
- Photos - remember that they don't have what we have - some of the people will be coming from remote places - be careful again about sharing photos from home. We have photos from the countries where we are serving - if you need some photos for training, let us know.
- Avoid abbreviations or colloquialisms - if you use them explain them. NFPA, GPM’S, etc.
Africa Fire Mission’s Community Health Education
- Transforming nations through the seamless combination of fire training, fire prevention, evangelism and community development
- Development not Relief
- Mature Leadership
- Integration - Physical & Spiritual
- Teaching not Doing
- Prevention vs Cure
- Community Ownership
- Participatory Learning
Use the SHOWD model to reinforce concepts and to ask trainees questions First provide an example and then ask:
- S = What do you SEE?
- H= What is HAPPENING?
- O= Does this happen in OUR place?
- W=WHY does this happen?
- D=What will you DO about it?
- “In everything, you yourself must be an example to them by doing good works of every kind. Let everything you do reflect the integrity and seriousness of your teaching.” Titus 2: 7
+ Team Meeting Log In information
- Join the online meeting: Online Meeting Link: https://join.freeconferencecall.com/486-629-812 Online Meeting ID: 486-629-812
- Dial into the conference: Dial-in Number: (712) 775-7031 - United States Access Code: 486-629-812 International Dial-in Numbers: https://www.freeconferencecall.com/wall/486-629-812/#international
Instructions: At the scheduled date and time of the meeting, dial into the conference line. When prompted, enter the Access Code followed by the pound key. To join the online meeting, click on the meeting link listed above and follow the prompts to join the meeting. For 24/7 customer service please call 844-844-1322
+ Team Planning Meeting Agendas
- Mission Trip Goals
- Travel Information/ Cost
- Question and Answer
- Elephant vs Mouse story
- Orientation to Africa Fire Mission
- Team Member Introductions
- Fundraising training/policies
- Schedule of payments
- Instructor Cadres and Scheduled Cadre meetings
- Relief vs Development CHE Lesson (short team teams river crossing videos 1-5)
- Question and Answer
- Introduction to African Mission Partners
- State of African Fire Departments
- Mission Philosophy: Community Health Education (CHE)
- Team Member Introductions
- Community Ownership (Short Team Teams) CHE Lesson (mountain story)
- Instructor Cadres and Scheduled Cadre meetings
- Question and Answer
- Mission Philosophy: Community Health Education (CHE) part 2
- Training Goals
- Participatory Learning (CHE Lesson) *Team Member Introductions
- Spiritual Development/ Spiritual Warfare (Devotional Guides and Prayer Partners)
- Instructor Cadres and Scheduled Cadre meetings
- Question and Answer
- Team Itinerary
- Cultural Considerations
- Final Details - Packing/Dress Code
- Training Tips
- Instructor Cadres and Scheduled Cadre meetings
- Question and Answer
+ Swahili Greetings (for Kenya)
NOTE: (PRONUNCIATION GUIDE) – Swahili words are basically pronounced the way they are written. The stress in almost all instances is on the second last syllable. Habari would therefore be pronounced as haBAree and Jambo as JAmbo. The letter ‘i’ is pronounced as the ‘ee’ in ‘sweet’ and letter ‘u’ as the ‘oo’ in ‘pool’. There are no silent letters.
There are basically five ways to say hello in Swahili:
- Hujambo or jambo (how are you?) – Sijambo (seeJAmbo) (I am fine / no worries)
- Habari? (any news?) – nzuri (nZOOree) (fine)
- U hali gani? (oo HAlee GAnee) (how are you) – njema (fine)
- Shikamoo (a young person to an elder) – marahaba
- For casual interactions: mambo? Or Vipi? Or Sema? (scroll down to street language section for explanations).
Other replies to the above greetings that might be used in place of nzuri:
- njema (NJEma) – fine
- salama (saLAAma) – peaceful / all’s well
- sawa (SAwa) – okay
- vyema (VYEma) – well
- naendelea vyema (naendeLEa VYEma) – I am doing well
Asking ‘How Are You?’ in Swahili?
- Hujambo (how are you? – to one person) – Sijambo (I am fine).
- Hamjambo (how are you? – to two or more people) – Hatujambo (We are fine).
- Habari? (literal translation is: news?) – nzuri (fine – to mean there is no bad news).
- U hali gani (how are you – to one person) – nzuri (fine).
- Mhali gani (how are you – to two or more people) – nzuri (fine).
Variants to Habari According to Time of Day
- Habari? simply means news? As in ‘is there any news in your life I should know?’
- The standard reply is nzuri to mean that everything is fine.
- If there is something troubling you then you can say mbaya (MBAya) which means bad. The other person will then proceed to ask what is wrong.
- If you want to be specific – to state the time of day – you can use the following:
- Habari za asubuhi (good morning) – nzuri (fine)
- Habari za mchana (good afternoon)
- Habari za jioni (good evening)
- Habari za kutwa? ( how has your day been?) Bidding Goodbye in Swahili
- Kwaheri (kwaHEree) (Goodbye)
- Tuonane kesho (too-o-NAne Kesho) (see you tomorrow) - Inshallah (eenSHAllah) ( God willing)
- Uende salama (oo-E-nde saLAma) (go with peace) – Tuonane inshallah (we will see each other God willing).
+ Basic Bemba (for Zambia)
- My name is............................Ishina lyandi nine
- What is your name?....................Niwe nani?
- His/her name is.......................Ishina lyakwe ni
- Are you Mr John?......................Ni we John?
- Let me introduce…................Leka nkwebe/nkulondolwele
- I'm pleased to meet you............. .Natemwa pakukumona
- How are you?..........................Muli Shani (formal) / Ulishani
- I'm fine thanks & you?............... Bwino, ngaiwe?
- How are things?.......................Ifintu filishani
- Where are you from?...................Wafumakwisa
- I'm from United States................Nafuma ku United States
- Do you know English?.................Walishiba icisungu?
- Yes a little.........................Ee panono
- I don't speak Bemba well.............Nshaishiba Icibemba sana
- Do you understand?...................Waumfwa
- I don't understand...................Nshumfwile
- I'm sorry............................Mbelelako uluse
- Excuse me............................Mbelelako uluse
- This is my first visit to Zambia.....Elyonaisako ku Zambia
- Lunch................................Icakulya cakasuba
- Dinner...............................Icakulya cacungulo
- Please sit down......................Ikaleni
- The food is delicious................Ifyakulya nafiwama
- Thank you very much...................Natolela sana / twatotela sana
- Hello ................................Ulishani / Mulishani
- Good morning..........................Mwashibukeni
- Good afternoon........................Cungulo mukwai
- Good night............................Sendamenipo
- See you later.........................Tukamonana
- I'm fine..............................Ndifye bwino
- Where is the bathroom?................Ukwakusambila nikwisa?
- Reference: https://zamtransinternational.weebly.com/bemba.html
- Videos on basic Bemba from Orphan Medical Network International: https://www.youtube.com/watch?v=MI-i7fpkY6g
+ Team Member Dress Code
We are representing American Fire Departments throughout our entire trip. We will stand out and we need to leave a positive impression if the African Fire Service is going to be viewed in a different light. We are modeling for African Fire Departments respect for the profession through what we wear.
Dress to Impress - Most Africans in the cities dress more formally then Americans.
- Uniform Pants, Dress Pants, or Kakis
- Collared Shirt: i.e. Africa Fire Mission or Fire Department Golf Shirt
- Closed Toed Shoes
- If Hands on Training: Dress Appropriate to the Task including Safety Equipment.
Outside of the Hotel:
- Men: Long Pants (jeans are fine), Shirts with Collars, nice T-Shirts
- Ladies: Long Pants (jeans are fine), Capri’s, Shirts with Collars or Blouse (modest); Dress/Skirts -at least calf length (dress modestly)
- Closed Toed Shoes
Fire Academy Graduation Day:
- Dress Uniform or nicest uniform you have
- No Hats
- Non-firefighters - Men: Suit or nice pants/shirt. Ladies: Nice pants/shirt (modest), Dress/Skirts at least mid calf (dress modestly)
- Every AFM Trip has a formal graduation, we need to be models of professionalism
- Men: Long Pants, Shirts with Collars
- Ladies: Dress/Skirts at least mid calf, blouse (dress modestly, longer skirts are encouraged)
- Closed Toed Shoes
“Pursue righteous living, faithfulness, love and peace.” 2 Timothy 2:22
+ Packing List
It is recommended that you inventory your luggage and keep a list visible in your suitcase and a copy with you. This deters theft. Also include a note with the name, location and phone number of the hotel.
Personal Bag (kept at your feet on the plane)
- PASSPORT (must be good for 6months after return to US, plan to carry your passport with you at all times)
- VISA (if required prior to departure)
- BOARDING TICKET
- IMMUNIZATION RECORD
- AFM Travel Information Sheet (will be provided)
- Emergency Contact information for the US
- Credit card and cash (money pouch recommended)
- Basic toiletries: small hand lotion, tissues/TP
- Basic first aid: small Neosporin and a few bandaids
- Meds - (ie Tylenol, Sinus, Cough Drops, Imodium AD, Pepto Bismol, Cipro, Tylenol
- Ear plugs and eye mask/neck pillow
- Jacket/long sleeve shirt/sweater (if you’re cold on the plane)
- Snacks (granola bar, etc.)
- Entertainment (book, magazine, deck of cards, etc.)
- Small flashlight
- Bottled water (purchased AFTER security check)
- EMS Gloves
Carry-on (may not be easily accessible during the flight):
- *In event of lost baggage, make sure you can exist for a few days with carry-on only!
- Size: Not exceed 45 inches (length+width+height), or 115 cm.
- Color Copy of Passport
- Clothing: something to sleep in, underwear, socks, & change of clothes/shoes
- Small amount of anti-bacterial hand gel
- Small towel/wash cloth (towels available at Guest House)
- Toiletries: toilet paper, shampoo, deodorant, hair-related items, shaving items, toothbrush/tooth paste (only use bottled water to brush in Africa), contacts, dental floss, make-up, small mirror, etc
- Convertor(s) for anything electrical needing plugged in (consider a powerstrip and one Convertor)
- Spare batteries/memory card for camera
- Extra pair of glasses, contacts, eye solutions
- Prescription Medications (in original container)
- Bible, small notebook, pen
- Checked Bag(s): Your checked bag must weigh 50 pounds (23 kg) or less and not exceed 62 inches (157 cm) when you total length+width+height. You can take at least 2 checked bags to Africa. You may be asked to take mission supplies in your second checked bag.
- Toiletries: shower soap, nail clipper/file
- Sunscreen: Plan to wear daily.
- Bug spray/wipes with deet: Malaria is prevalent in some parts of Africa. Plan to use daily. May also want to bring a spray to treat your clothes - recommended Permethrin Clothing Insect Repellent.
- Meds - (ie Tylenol, Sinus, Cough Drops, Imodium AD, Pepto Bismol, Cipro, Tylenol
- Sunday clothes (see Dress Code)
- Training Clothes (see Dress Code)
- Daily use/work outfits - non-work/evening outfits (can wash there if necessary)
- Fire Department Dress Uniform or Nicest Uniform for Academy Graduation
- Return flight outfit
- Pajama’s/night clothes
- Comfortable shoes and clothes for guest house
- Work shoes with plastic bag
- Dirty clothes bag
- Hat (esp. for VBS recreation team)
- More Imodium AD
- Rain Jacket or Umbrella
- 2nd color copy of passport, extra photo Training Items:
- Work Gloves
- Safety Glasses
- Fire Helmet
- EMS Gloves
- Computer (at least 1/cadre)
- Electric Plug Adaptors/Converters
- Jump Drives
- Clicker (at least 1/cadre)
- Copies of AFM approved Handouts (based on projected class size)
- Recommend but Optional:
- Pens for Participants (see if you can get a vendor to donate)
- Notepads for Participants (see if you can get a vendor to donate)
- White Board/Flip Chart Markers
- Name Tags for Participants
- Extension Cord (1/carde)
- Other supplies identified by lead trainer
*Africa Fire Mission will assign a team member to carry the team EMS Kit and Supplies for team emergencies.
Basic packing instructions:
- Pack as light as possible.
- Since you have to take off your shoes in airport security, consider wearing easy to slip on travel shoes and pants without belts for the trip there/back.
- Leave pocket-knives, scissors and any other sharp objects at home or put them in your checked baggage.
- Most countries now prohibit or strictly limit the size of containers with liquids, gels, aerosols and pastes (including the empty containers) during security check-in. For carry-on baggage, limit any container of liquids, gels, aerosols and pastes to a maximum size of 3.4 oz/100ml. Place all such items in a single quart-size, clear plastic, zip-top bag. You will remove your quart-size bag from your carry-on and place it in the provided bin at the security checkpoint.
+ Mission Trip Final Details
This includes important information and reminders. Please print a copy to take with you to the airport and leave a copy for your family. Leave a color copy of your passport with your family as well.
Emergency Contact Information in Africa:
- Kenya: Missions of Hope International - +254 722 304 369
- Dave Moore +254-710-640-602, Nancy Moore +254-721-707165
- Grace House Resort +254-721-320-917. gracehouseresort.com
- Zambia: Dave Moore +260-972906142
- Do not act excited or boisterous or draw attention to yourself. Stay calm and focused.
- Use the bathroom before you leave the baggage claim area, you may have a long ride and there may not be bathrooms on the other side of customs.
- Keep an eye on your carry-ons.
- Help each other with your luggage, but once the bags you were responsible to check are retrived, proceed through customs - Do not wait for the rest of the team unless you are the last 2, then wait for each other.
- Make sure you have ALL of the luggage you were responsible for before you leave the baggage claim area.
- You will need to present or obtain your visa (depending on the country) after you get off the plane, this can take some time.
- Gather your luggage and assist team members in gathering luggage. If your luggage is lost, report it at the airport. Be sure to keep the receipt they give you. (we have trip insurance which will cover lost or stolen items). Ask for lost luggage to be delivered to the hotel.
- Kenya: After you pick up your checked luggage, walk casually, through the “nothing to declare line” out of the airport. The Missions of Hope bus will be waiting. If you are stopped, don't be concerned, nobody is going to jail. Answer their questions honestly. Like many places in the world, agents may be looking for a bribe. If they ask for money, do not give it to them. Tell them you have no cash. If they insist that you must pay a customs fee insist that it be documented and paid through appropriate channels. If you have trouble, find a team leader.
- Dave/Nancy Moore and Fire Department or Missions Partners will meet you at the airport after you clear customs. Generally, no one is stopped at customs.
- AFM will be giving you between $200-$250USD cash for your meal stipend and Visa reimbursement (varies based on meals provided by our hotel).
- The team leader will collect your money for exchange the first morning after you arrive.
- Put the money you wish to exchange in an envelope with the money exchange form in bills $20 or larger and 20010 or newer, crisp bills only.
- How much to exchange? Have some money in hand for food/drinks at your layovers as needed. The airports all accept credit cards and US Dollars. You will have the opportunity to purchase gifts made in our mission partner's job training program or from local markets. Most people spend $50-100.
- You can exchange more money if you need it at local ATM’s or banks (with your passport).
Packing/Baggage Reminders (see packing list) It is recommended that you inventory your luggage and keep a list visible in your suitcase, this deters theft. Also include a note with the name, location and phone number of the hotel.
Remember to bring four things:**The suitcase with team supplies - if applicable**Your personal suitcase
- 50 lbs or less, not to exceed 62 inches length + width + height.
- have one and only one name tag on your luggage that includes your personal address.
- a colorful ribbon, duct tape or strap can help you easily identify it on arrival. Your smaller carry on not to exceed 45 inches length + width + height including handles/wheels. Must fit in Carry-on Baggage Check (approx. 22x14x9”). this should have a change of clothes, toiletries, etc. You can take liquids up to three oz. into the plane with you, but all liquids/gels must all fit into 1 one-quart ziplock bag in your carry-on (have this packed so you can easily remove it to place in the bin at the security checkpoint). Your personal item
- purse, briefcase, camera bag, laptop, or bag of similar size (must fit underneath seat)
- include meds, sleeping stuff (eye mask, neck pillow), reading material, journal, snack, and whatever you need for sleeping on the plane. Also include a color photocopy of your passport, your suitcase inventory list, and the Africa address inside.
Travel and Other Tips and Info
- If you’re taking a phone but you don’t have an international plan, you can use facetime or facebook messanger to make calls. You can also download the app Viber or What’s App for wifi calls. Be sure to turn off cellular data so you don’t incur any unexpected charges.
- If you would like to purchase a SIM card for your phone while in Africa - contact your US carrier prior to to ensure that your phone is unlocked. We will generally be able to get SIM cards within 24 hours of being in country - your patience with this will be helpful.
- AFM has purchased trip insurance for everyone. This includes some medical coverage and evacuation plans should they be needed. You should also check with you own health insurance company to see what, if any, coverage they would provide to you overseas.
- Notify your credit card companies that you will be traveling. This will help avoid any payment issues should you choose to use a credit card while traveling. Credit cards usually give the best exchange rate for purchases. You can also use ATM’s for obtaining cash.
- Drink extra water before leaving and take every opportunity they offer for water (not soda) on the plane (8oz water per hour of travel, no caffeine). Staying well-hydrated is not only important to your health but also to recovering from jet lag.
- Do your best to get some extra sleep between now and departure so you don’t begin the trip exhausted.
- With sleep, the goal is to transition your body into the local time zone ASAP. To do that, you need to make every effort to sleep as much as possible during the flight across the ocean and as little as possible on the flight from Europe to Africa. You will want to stay awake the first part of the flight and sleep the second, but you need to work to do the opposite of your instincts.
- The normal dose of a mild sleep aid can be helpful (melatonin, Simply Sleep, Tylenol PM, or Benadryl). Take this as soon as you get on the plane before the meal service. Then, as soon as they take your dinner tray, put on the eye mask, plug in the headphones, and try to sleep. Hopefully you can get 4-5 hours of sleep.
- Then after leaving Europe, try to stay awake or limit that to an hour or two max so you’re able to sleep when we get there. Acclimating to the new time zone helps prevent sickness, give more energy for ministry, and make the trip more enjoyable.
- Bring a jacket or sweater as the plane is often chilly during the night. Long compression socks help too.
- If you wear contacts, you’ll probably want glasses for on the plane—the air is very dry.
- Laundry service is available at the hotel. It will be turned around in less than and day and is inexpensive.
- A grocery store, restaurants, coffee shops, banks and other stores should be easily accessible from our hotel. There will be time each day where you can get items you may want/need.
+ Kenya VISA Instructions
Please complete an application for your Kenyan Visa at least 3 weeks before travel.
Let us know if you have any questions or difficulties.
Your VISA fee will be reimbursed by AFM during the mission. Send a copy to judy@AfriceFireMission.org
Prepare for application:
- You will need a passport type photo (details here https://immigration.ecitizen.go.ke/index.php?id=9)
- You will need your passport and travel itinerary
On the application:
1) List "tourism" as your reason for visiting; 2) List Grace House Resort as your hotel (even if that is not where our team will be staying),
Address: CHANIA AVENUE, OFF RING RD KILIMANI NEXT TO YAYA CENTRE NAIROBI, KENYA
3) List Mary and Wallace Kamau as in country contact: 254 721 320 917
How do I Apply
- Click register on www.ecitizen.go.ke.
- Select Register as a Visitor.
- Once Logged in, Select Department of Immigration services.
- Select submit Application.
- Select Kenyan Visa.
- Select the type of Visa and read the Instructions Carefully.
- Fill in the application form.
- Pay using visa card, Mastercard and other debit cards.
- Await approval via email, then download and print the eVisa from your eCitizen account (sometimes approval happens without the notification, check the website after a couple of days if you have not received the e-mail) if it is still not available, call the number on the website for assistance).
- Present your printed eVisa to the immigration officer at the port of entry.
- Visa processing fee is non refundable.
- Incomplete applications will be rejected.
- The possession of an eVisa is not the final Authority to enter The Republic of Kenya.
- Engaging in any form of business or employment without a requisite permit or pass is an offense.
- A visa is required prior to entry into The Republic of Kenya.
- The e-Visa printout must be presented at the port of entry.
- It should take at least 2 working days to get your eVisa.
Each adult visitor to the Republic of Kenya is required to submit evisa applications in their personal ecitizen account. Parents can apply for their children in the parents account.